The client is a hospital aiming to digitize large volumes of paper-based Health Check Certificates to improve storage, search, and cross-department access.
The hospital relied on hard-copy Health Check Certificates for periodic health screenings and employment/administrative examinations. This traditional paper-based workflow created major constraints: records couldn’t be integrated or synchronized with the hospital management system, data lookup and reporting were slow and fragmented, and manual data entry consumed significant time and resources while increasing the risk of human errors.
We implemented a healthcare-focused OCR (Optical Character Recognition) solution that digitizes hard-copy Health Check Certificates by extracting and structuring key data fields. The system standardizes the captured information and automatically stores it in the hospital’s management platform, with flexible integration into existing systems such as HIS, EMR, and internal databases.
Key capabilities:
- Recognize both printed text and handwritten entries on Health Check Certificates
- Auto-extract hospital-specific fields based on predefined templates
- Provide a validation step for medical staff to review and normalize data before saving
- Sync extracted data with the hospital management system for consistent records
- Process high volumes of documents quickly to support large-scale health check programs
After deployment, the hospital achieved measurable improvements:
- Streamlined and connected data workflows between paper records and digital systems
- Eliminated most manual data entry, significantly reducing staff workload
- Delivered 95%+ OCR accuracy, meeting real-world operational requirements
- Enhanced centralized storage, search, and management of health check data for faster access and better control
